Bar duty sign-up form template
Stop chasing volunteers in group chats just to keep the clubhouse bar staffed. With this form in the Chalkboard theme, members and parents pick an open date and time slot on the bar rota themselves. Take a look at the sample page to see how it sits on the website of a local rugby club.
When to use
- Filling the weekly clubhouse bar rota for training nights and match days.
- Letting members or junior parents claim an open time slot that suits them.
- Sharing a direct link in team chats or embedding the rota on your club website.
Questions in this form
- Your name
- Your team (or your child's team)
- Your email
- Your phone number
- Anything for the rota coordinator?
Frequently asked questions
- How does the two-person limit per bar shift work?
- Each time slot in the shift picker is set to hold two volunteers by default. As soon as two people claim the same shift, that slot is crossed out and cannot be selected anymore. This stops busy kick-off slots from getting overbooked while quieter shifts stay empty.
- Can I change the shift days, times and number of volunteers?
- Yes. You choose the days, the opening hours, how long a shift lasts and how many people each shift takes (the same number for every shift). You can also edit every label and switch the theme.
- Do volunteers get a confirmation email or reminder before their shift?
- No, FormFinch does not send confirmation emails, texts or shift reminders to the person who signs up. After clicking "I'm in!", volunteers see a thank-you message on screen right away. The bar coordinator sees every claimed shift with name, team, date and time slot in the submissions grid and can export the rota to Excel or CSV.
- Can someone sign up for more than one bar shift?
- Yes, they simply fill in the form a second time. One submission equals one shift, which keeps every claimed slot on its own row in your submissions grid. If someone needs to swap later on, members sort that out amongst themselves.
More forms for your club: forms for sports clubs